# Abbotsford Bookkeeping — Full Site Content > A plain-text mirror of abbotsfordbookkeeping.ca for language models and AI search tools. Every fact here also > appears on the page linked at the top of each section. Boutique bookkeeping and financial operations for Abbotsford and Fraser Valley owner-operators. Monthly books closed by the 10th, payroll, GST and PST filing, year-end preparation and fractional controller work for farms, carriers, processors, builders, practices and family enterprises. Base URL: https://abbotsfordbookkeeping.ca Phone: (778) 769-0453 Email: admin@abbotsfordbookkeeping.ca Hours: Monday to Friday, 9:00 to 17:00 PT Service area: Abbotsford, Mission, Chilliwack, Township of Langley, Maple Ridge Languages: English Currency: Canadian dollars (CAD) --- # Key facts - Name: Abbotsford Bookkeeping - What we do: Bookkeeping and financial operations: monthly bookkeeping, payroll, GST and PST filing, year-end preparation, catch-up and clean-up, and fractional controller engagements. - Where we work: Abbotsford, British Columbia, and nearby communities in the Fraser Valley: Abbotsford, Mission, Chilliwack, Township of Langley and Maple Ridge. Work is done remotely in cloud software. - Who we serve: Owner-operated businesses in farms and agriculture, agri-food processing, trucking and logistics, aerospace and manufacturing suppliers, construction and trades, real estate investors, professional and medical practices and family enterprises and holdings. - Software: QuickBooks Online or Xero as the ledger; Dext for receipts and bills, Plooto for supplier payments, and Wagepoint or Payworks for payroll where needed. - Pricing model: A fixed monthly fee in Canadian dollars in three tiers: Steady $500 to $750 CAD a month; Considered $800 to $1,200 CAD a month; Bespoke $1,250 to $2,000 CAD a month. Quoted after a 20-minute call. - Languages: English - Hours: Monday to Friday, 9:00 to 17:00 PT --- # Pricing URL: https://abbotsfordbookkeeping.ca/pricing - Steady: $500 to $750 CAD a month (0 to 50 transactions a month). One company with a manageable number of transactions, kept current every month. - Considered: $800 to $1,200 CAD a month (50 to 150 transactions a month). For businesses with staff on payroll, more accounts and bills to pay, and a review each quarter. - Bespoke: $1,250 to $2,000 CAD a month (150 or more transactions a month). Groups of related companies, farmland held separately, and controller-level oversight. Every tier includes the monthly close and GST and PST returns; payroll is included from Considered. Catch-up work on books that are behind is quoted separately as a fixed project. --- # Outside our scope - Corporate (T2) and personal (T1) tax returns - Audits and review engagements - Tax planning and tax advice - Legal, immigration or investment advice These stay with the client's CPA; we work alongside them. --- # Services ## Monthly Bookkeeping URL: https://abbotsfordbookkeeping.ca/services/monthly-bookkeeping Last month reconciled and closed by the 10th, with a short note on what moved and why. ## What is monthly bookkeeping? Monthly bookkeeping is the work of finishing last month properly before the next one is far along: every bank, card and processor account matched to its statement, each transaction coded, accruals posted, and statements produced that an owner can read without a translator. We close each month by the 10th of the following month, so the numbers behind your decisions are a few weeks old at most. Every close ends with a short written note. It covers what changed, what looks wrong, and what we need from you. It is written for the person who runs the business, not for another accountant. ## What does Abbotsford Bookkeeping include in monthly bookkeeping? - Reconciliation of every bank account, credit card, line of credit and payment processor - Coding and review of transactions against a chart of accounts built around how you operate - A monthly profit and loss, balance sheet and list of who owes you money - Follow-up on anything unusual inside the same close, not three months later - A plain-language summary with the questions we need answered ## Which software do you use for monthly bookkeeping? QuickBooks Online or Xero for the ledger, Dext to capture receipts and bills, and Plooto when suppliers need paying. If you already use one of these, we work in your file. If you are starting from scratch, QuickBooks Online suits most small Canadian businesses and we set it up. Some farms keep herd, flock or crop records in their own software. We leave those tools alone and tie their totals back to the ledger each month. ## How is a bookkeeper different from an accountant or a tax preparer? A bookkeeper keeps the records current every month, an accountant reviews them and advises, and a tax preparer files the returns once a year. Most owner-operators use at least two of the three, often from different firms. | Role | Main job | How often | Typical cost (CAD) | Usual credential | | ---------------- | -------------------------------------------------------------------- | ---------------------- | ------------------------------ | ---------------------------- | | Bookkeeper | Records, reconciliations, monthly statements, GST and PST returns | Monthly | Roughly $400 to $2,000 a month | CPB or equivalent experience | | Accountant (CPA) | Reviews the financials, advises on structure, posts year-end entries | Yearly, plus check-ins | Usually billed by the hour | CPA | | Tax preparer | Prepares and files the corporate (T2) or personal (T1) return | Once a year | Often a fixed fee at year-end | CPA or trained tax preparer | We are bookkeepers. At year-end your accountant receives a reconciled, documented file, so their work starts from numbers that already agree. ## What is not included in monthly bookkeeping? Tax returns. The monthly work keeps the books current. The annual close and the package for your accountant sit in [year-end preparation](/services/year-end-preparation), and the corporate or personal return is filed by your CPA. If you do not have one, we can suggest accounting firms in the Fraser Valley that work with farms and small businesses. ## What does monthly bookkeeping cost in Abbotsford? Monthly bookkeeping costs $500 to $750 a month CAD on our Steady tier (0 to 50 transactions a month), $800 to $1,200 on Considered (50 to 150, usually with payroll), and $1,250 to $2,000 on Bespoke (150 or more, or several related companies). The price moves with the number of accounts, payroll, how many entities there are, and whether a backlog has to be cleared first through [catch-up bookkeeping](/services/catch-up). We quote after a 20-minute call. ## How does monthly bookkeeping handle farm and seasonal cash flow in Abbotsford? It records the year as it happens rather than as twelve even months. A berry grower's sales arrive over a few summer weeks while seed, fertiliser and labour are paid in spring. A dairy's milk income is steady, but quota financing, feed contracts and equipment payments are not. A carrier's fuel and repair bills rise and fall with the hauling season. A monthly close shows each swing while there is still time to plan around it. For these businesses we: - keep operating lines, equipment loans and quota financing in separate accounts so interest and principal post correctly - record grower and supplier bills in the month they are owed, not the month they are paid - show the sales tax and payroll amounts building up in busy months, so the slow months are not short - compare each month with the same month last year, because July against February says very little on a farm ## A good fit if - You run a farm, fleet, shop or practice in Abbotsford or nearby - You have anywhere from a few dozen to several hundred transactions a month - You want the same bookkeeper in June as in January ## Probably not the right fit if - Your whole bookkeeping budget is under about $300 a month - You only want a tax return filed once a year - You need an enterprise system outside QuickBooks Online and Xero ## Payroll Management URL: https://abbotsfordbookkeeping.ca/services/payroll-management Pay runs, remittances, ROEs and T4s on schedule, including the seasonal hires who come and go. ## What is payroll management? Payroll management is everything between hours worked and money in an employee's account: calculating gross pay, deducting Canada Pension Plan contributions, Employment Insurance premiums and income tax, remitting those deductions with your share, and filing the slips and forms that follow each hire, departure and year-end. The calculation is the easy part. What goes wrong is timing, such as a remittance a few days late, a Record of Employment that never got issued, or a seasonal worker paid on the wrong basis. ## What does Abbotsford Bookkeeping include in payroll management? - Pay runs on your schedule, with a written wage statement for every employee each payday - Source deductions calculated and remitted to the Canada Revenue Agency by the due date - Records of Employment issued when someone leaves or their hours stop - T4 slips and the T4 summary prepared and filed for each calendar year - Assessable payroll tracked for your WorkSafeBC reporting - Payroll journal entries posted to the ledger, so wages in the books match wages paid ## Which payroll software do you use? Wagepoint for most clients, or QuickBooks Online Payroll when the ledger already lives in QuickBooks. Both handle direct deposit, wage statements, ROEs and T4s for Canadian employers. If you already run payroll in one of them, we take over your file instead of starting again. ## What does an employer owe, and when? A small employer's main payroll deadlines are monthly remittances, Records of Employment within days of a departure, and T4s once a year. Most penalties come from missing one of these dates, not from getting a calculation wrong. | Obligation | Who it is owed to | Deadline | | ---------------------------------------- | --------------------- | ---------------------------------------------------------------------------------------------------------------- | | CPP, EI and income tax deducted from pay | Canada Revenue Agency | 15th of the following month for regular (monthly) remitters, which includes new employers | | Record of Employment (electronic) | Service Canada | 5 calendar days after the end of the pay period in which earnings stop, for weekly, biweekly or semi-monthly pay | | T4 slips and summary | CRA and each employee | Last day of February after the calendar year | | Workers' compensation premiums | WorkSafeBC | Based on assessable payroll, as WorkSafeBC sets out for your account | | Payroll records | Kept by you | Four years, at your main place of business in BC | Monthly or four-weekly pay periods have a shorter ROE window in some cases, and larger employers remit more often. We set the schedule from your own account, not from a general table. ## What is not included in payroll management? Human resources advice, benefits plan design, employment disputes, and immigration paperwork such as Labour Market Impact Assessments. We work alongside the people who handle those, and we keep the payroll side of each decision accurate. ## What does payroll management cost in Abbotsford? Payroll is part of our Considered tier, $800 to $1,200 a month CAD, which covers monthly bookkeeping, pay runs, remittances and year-end slips for a typical owner-operated business. Larger crews, several companies or multiple pay groups usually sit in Bespoke at $1,250 to $2,000. Pay frequency, headcount through the peak season, and the number of pay groups are what move the price. ## How should Abbotsford farms and fleets run payroll through peak season? With the rules for each kind of worker settled before the first hire, because peak season is the worst time to work them out. Under BC's Employment Standards, the hours-of-work, overtime and statutory holiday provisions do not apply to farm workers. They are still owed minimum wage when paid hourly, and vacation pay, and employers must not require or allow excessive hours. Hand harvesters of blueberries, raspberries, strawberries and several other crops can be paid by the piece at minimum rates set by regulation, which already include 4% vacation pay and are adjusted every December 31, so we check the current table before each season. The rest of the season needs the same care: - **Seasonal Agricultural Worker Program crews.** The Canada Revenue Agency's guidance is to deduct income tax, CPP and EI as for Canadian residents. A treaty waiver can remove the income tax withholding, but CPP and EI deductions continue. - **Short stints.** For other farm workers, employment can fall outside CPP or EI when it is very short or paid very little in the year. The tests are specific, so we apply them worker by worker rather than by habit. - **Labour contractors.** Farm labour contractors in BC must be licensed, and producers may only use licensed contractors. We keep a copy of the licence with the payables. - **Drivers and fleets.** Hourly drivers, salaried dispatchers and owner-operators on contract are paid and recorded differently. We keep each group in its own pay group, so the busy months stay readable. ## A good fit if - You have anywhere from one employee to a large seasonal crew - Your headcount rises and falls with the season - You want remittances, ROEs and T4s handled without reminders ## Probably not the right fit if - You need a full HR or benefits administrator - You want payroll only, with no bookkeeping alongside it - You need immigration or LMIA applications prepared ## GST and PST Filing URL: https://abbotsfordbookkeeping.ca/services/gst-pst-filing Returns built from reconciled books, with zero-rated and exempt sales coded before anything is filed. ## What is GST and PST filing? GST and PST filing is reporting the sales taxes you charged and paid, and sending in what is owed. In British Columbia that means two separate returns: the federal Goods and Services Tax, filed with the Canada Revenue Agency, and the provincial sales tax, filed with the BC Ministry of Finance. They follow different rules, on different schedules, through different systems. A return is only as good as the books behind it. We prepare each one from a closed, reconciled month, so the figures can be traced back to the bank. ## What does Abbotsford Bookkeeping include in GST and PST filing? - GST registration, if you have passed the small-supplier threshold, and PST registration if you sell taxable goods or services in BC - Coding each sale as taxable, zero-rated or exempt, and each purchase for input tax credits - GST returns filed electronically with the Canada Revenue Agency, and PST returns through eTaxBC - Payments scheduled for the due date, with the amount shown to you first - A reconciliation of the tax accounts in the ledger to what was filed ## Which software do you use for GST and PST? QuickBooks Online or Xero track both taxes on every transaction. GST returns are filed electronically, which the Canada Revenue Agency now expects of almost every business, and PST returns go through the province's eTaxBC system. You keep your own logins to both, and we work as your authorized representative. ## How are GST and PST different in BC? GST is a 5% federal tax administered by the Canada Revenue Agency; PST is a separate 7% provincial tax administered by the BC Ministry of Finance. A sale can carry one, both or neither, so each needs its own coding. | Question | GST | BC PST | | ---------------------- | ----------------------------------------------------------------------------------------------------------- | ------------------------------------------------------------------------------------------------------------ | | Rate | 5% | 7% general rate | | Administered by | Canada Revenue Agency | BC Ministry of Finance (eTaxBC) | | When you must register | Once taxable sales pass $30,000 in a single calendar quarter or over four consecutive quarters | If you sell or lease taxable goods, software or taxable services in BC, unless you qualify as a small seller | | How often you file | Assigned by annual taxable sales: annual up to $1.5 million, quarterly up to $6 million, monthly above that | Assigned by the PST you collect in a year | | When the return is due | One month after a monthly or quarterly period; three months after year-end for most annual filers | Last day of the month after the reporting period | Sole proprietors with a December 31 year-end who file GST annually get until June 15 to file, but the payment is still due April 30. ## What is not included in GST and PST filing? Representing you in a sales tax audit, objection or appeal, and registering for sales taxes outside BC or in the United States. We prepare the records an auditor will ask for, and your CPA or a tax lawyer handles the representation. ## What does GST and PST filing cost in Abbotsford? GST and PST filing is included in every monthly tier: $500 to $750 a month CAD on Steady, $800 to $1,200 on Considered and $1,250 to $2,000 on Bespoke. Filing more often, holding several registrations across related companies, or a large share of zero-rated or exported sales can move a business into a higher tier. Late returns from before we started are scoped as part of [catch-up bookkeeping](/services/catch-up). ## Which Abbotsford sales are zero-rated or PST-exempt? Many farm and food sales carry no GST at all, but they are zero-rated rather than exempt, and the difference matters. Zero-rated means GST applies at 0%, so a registered farm can still claim input tax credits on fuel, repairs and supplies. The Canada Revenue Agency lists as zero-rated, among others: - basic groceries such as milk, bread and vegetables - agricultural products such as grain, and most farm livestock raised for food - sales of quota authorized by a marketing board for zero-rated products, including dairy, chicken, turkey and eggs - most exported goods, and certain services supplied to non-residents Not everything on a farm qualifies. Custom work done by one farmer for another, bedding plants, sod, cut flowers and firewood, and horses are taxable, which catches out many mixed operations. On the PST side, food for human consumption is exempt. A qualifying farmer, generally one who owns or leases land classed as a farm by BC Assessment, can buy specifically listed farm equipment and goods without PST by giving the supplier a Certificate of Exemption – Farmer (FIN 458) or a valid BC Farmer Identity Card. Only the listed items qualify, and only when used solely for farming, so we check the purchase, not just the buyer. ## A good fit if - You are registered for GST, PST or both, or close to the threshold - You sell a mix of taxable, zero-rated and exempt goods - You want returns that tie back to reconciled books every period ## Probably not the right fit if - You need representation in a current sales tax audit - You sell mainly into the United States and need state sales tax filings - You want returns filed without monthly bookkeeping behind them ## Year-End Preparation URL: https://abbotsfordbookkeeping.ca/services/year-end-preparation An adjusted, tidy set of books for your accountant, timed to the fiscal year-end you chose. ## What is year-end preparation? Year-end preparation is the final close of your fiscal year: every balance-sheet account checked and supported, accruals and prepaid amounts adjusted, inventory and work-in-progress counted or confirmed, and the results packaged for the accountant who prepares your tax return. Done well, it turns the accountant's job into review rather than reconstruction. It is also the moment to catch what twelve monthly closes can miss, such as an equipment purchase coded as repairs or a shareholder loan that has quietly grown. ## What does Abbotsford Bookkeeping include in year-end preparation? - A final reconciliation of every account, with statements on file to support each balance - Year-end adjustments for accruals, prepaids, inventory and work-in-progress, each with a note - A fixed-asset listing showing additions and disposals for the year, ready for your accountant's capital cost allowance work - A shareholder and intercompany loan summary for owner-managed and family groups - A year-end package sent straight to your CPA, and answers to their questions afterwards ## Which software do you use at year-end? QuickBooks Online or Xero, with supporting schedules in spreadsheets your accountant can open. Most CPA firms work directly in the client's QuickBooks Online or Xero file, so we invite them in rather than exporting copies back and forth. ## How is year-end preparation different from filing a tax return? Year-end preparation produces the books; the tax return is prepared from them by your accountant. The deadlines belong to the return, which is why the books need to be finished well before them. | Return | Who prepares it | Filing deadline | When tax owing is due | | -------------------------------------- | --------------- | ------------------------------------------------ | ---------------------------------------------------------------------- | | Corporation (T2) | Your CPA | Within six months of the end of the tax year | Generally two months after year-end; three months for some small CCPCs | | Self-employed individual (T1) | Your CPA or you | June 15 of the following year | April 30 of the following year | | Construction contract payments (T5018) | Us or your CPA | Six months after the end of the reporting period | Not applicable (an information return) | The three-month balance-due date applies only to Canadian-controlled private corporations that claimed the small business deduction and meet the Canada Revenue Agency's income tests, so confirm it with your accountant each year. ## What is not included in year-end preparation? The corporate or personal tax return, tax planning, and audits or review engagements. Those are your CPA's work. If you need an accountant who works with farms, carriers or family groups in the Fraser Valley, we can suggest some. ## What does year-end preparation cost in Abbotsford? For clients on monthly bookkeeping, year-end is part of the engagement and costs less than a standalone job because the months are already closed. Monthly engagements run $500 to $750, $800 to $1,200 or $1,250 to $2,000 a month CAD depending on the tier. For a business that comes to us only at year-end, we quote a fixed fee after seeing the books, and if the year was never recorded, the [catch-up](/services/catch-up) work is scoped first. ## When should an Abbotsford farm or carrier set its fiscal year-end? Ideally in a month when the work is quiet and stock is low, because that is when counts are easiest and you have time to answer questions. For a berry or vegetable grower that often means after the harvest has been sold; for a carrier it may be the slowest stretch of the hauling year. That choice is only open to some businesses, so the rules matter: - A new corporation can choose any year-end, as long as its first tax year is no longer than 53 weeks. After that the year-end stays the same unless the Canada Revenue Agency approves a change. - Sole proprietors, and partnerships with an individual partner, generally report on the calendar year. An individual, or a partnership of individuals only, can elect a different year-end by filing Form T1139 each year. - Farmers may report income on the cash method or the accrual method, which changes how a late-year crop sale or input purchase lands. That is a decision to make with your accountant, and we keep the books to match it. ## A good fit if - You run a corporation, farm or family group with a CPA who files your returns - You want your accountant to receive a finished file, not a box of statements - You would rather hear about a problem in month nine than at the filing deadline ## Probably not the right fit if - You want us to prepare and file the T2 or T1 itself - You need an audit or a review engagement - You want year-end work but nothing recorded during the year, every year ## Catch-Up and Clean-Up URL: https://abbotsfordbookkeeping.ca/services/catch-up Fell behind over a busy season? We rebuild the months in order and get your filings current. ## What is catch-up bookkeeping? Catch-up bookkeeping rebuilds the months, or years, that were never properly recorded: statements gathered, accounts reconciled, transactions coded, and filings brought up to date. Clean-up is the related job of fixing books that were kept but kept badly, such as duplicated entries, personal spending mixed in, or balances that have never matched the bank. Neither needs a lecture. Most owners who fall behind were busy doing the work that pays for the books. ## What does Abbotsford Bookkeeping include in catch-up and clean-up? - A first look at what exists and what is missing, with a written estimate before work starts - Collection of bank, card and loan statements, going to the institutions directly where we can - Reconciliation of every account, month by month, in order - Late GST, PST and payroll filings put first, because late returns can draw penalties - A hand-off into monthly bookkeeping, so the same backlog does not build up again ## Which software do you use for catch-up work? The ledger you already have, if it can be saved: QuickBooks Online or Xero. If the old file is beyond repair, or there is no file at all, we start a clean one, bring in opening balances that agree with the bank, and keep the old records for reference. Dext handles the shoebox of receipts. ## How is catch-up different from monthly bookkeeping? Catch-up is a project with an end date; monthly bookkeeping is the routine that follows it. They are priced differently because catch-up depends on how far behind the books are and how much paper is missing. | Situation | Usual approach | How long it tends to take | | ------------------------------------- | ------------------------------------------ | -------------------------------------- | | One to three months behind | Folded into the first monthly closes | Within the first month | | Most of a year behind | Catch-up project, then monthly bookkeeping | Several weeks | | More than a year, or filings missing | Filings first, then the rest in order | Agreed in writing after the first look | | Books kept, but they do not reconcile | Clean-up of balances, then monthly | Depends on what we find | ## What is not included in catch-up bookkeeping? Filing back tax returns, negotiating with the Canada Revenue Agency, or representing you in a dispute. Those sit with your CPA or a tax lawyer. We give them reconciled numbers to work from, which is usually what they need most. ## What does catch-up bookkeeping cost? Catch-up is quoted as a fixed project fee after we have seen what is there, because six months of a quiet shop and six months of a busy fleet are very different jobs. Once the books are current, monthly bookkeeping starts at $500 a month CAD and runs $500 to $750, $800 to $1,200 or $1,250 to $2,000 depending on the tier. ## Behind after harvest or a busy hauling season? That is the most common way Abbotsford businesses fall behind. Through berry picking, the fall harvest or the peak months on the highway, every hour goes to the work, and receipts pile up in the truck or the farm office. By the time things quiet down, a sales tax return is overdue and the year-end is close. What usually helps: - Start with whatever is overdue to the government, so penalties stop growing - Rebuild from the bank and card statements first, then match receipts to them - Separate personal and business spending once, with your help, rather than guessing - Before next season, set up receipt capture on your phone and a ten-minute weekly check, so the busy months stay recorded ## A good fit if - Your books are anywhere from a few months to a few years behind - You want a fixed price and a schedule before work starts - You plan to stay current afterwards with monthly bookkeeping ## Probably not the right fit if - You need a tax return filed this week and nothing else - You are in an active dispute or audit with the Canada Revenue Agency and need representation - You want the backlog done but no routine afterwards ## Fractional Controller URL: https://abbotsfordbookkeeping.ca/services/fractional-controller Senior oversight for growing processors, fleets and family groups, part-time, with a monthly review. ## What does a fractional controller do? A fractional controller owns the accuracy of your financial reporting and the controls around it, a few days a month instead of full-time. In practice that means reviewing the monthly close, building the reports you run the business on, forecasting cash, and making sure the people who handle money follow the same rules every time. It suits a business with real complexity and no finance lead: several entities, a growing payroll, lenders asking for reporting, or an owner who still signs every cheque because nobody else can say whether the numbers are right. ## What does Abbotsford Bookkeeping include in a fractional controller engagement? - A review of each monthly close before the statements reach you - Margin reporting by product, contract, truck or farm unit, whichever matters to you - A rolling 13-week cash forecast and a yearly budget you can compare against - Written controls for approvals, payments and month-end, and a check that they are followed - Lender and investor reporting, including covenant calculations, prepared on schedule - A monthly meeting to go through the numbers and the decisions in front of you ## Which software do you use for controller work? The same ledger as the bookkeeping, QuickBooks Online or Xero, plus spreadsheets for forecasts and budgets that you keep and can open yourself. Where a business has outgrown its reporting tools we suggest options, but we do not sell software or take referral fees. ## How is a fractional controller different from a bookkeeper or a CFO? A bookkeeper records what happened, a controller makes sure the records are right and builds the reporting, and a CFO sets financial strategy and raises money. Many Abbotsford owner-operators need the middle role long before the third. | Role | Focus | Typical time commitment | Typical cost (CAD) | | --------------------- | --------------------------------------------- | ----------------------- | --------------------------------------- | | Bookkeeper | Recording, reconciling, filing | Monthly | Roughly $400 to $2,000 a month | | Fractional controller | Accuracy, controls, reporting, cash forecasts | A few days a month | Usually quoted within our Bespoke range | | Full-time controller | The same, as an employee | Full-time | A senior salary plus benefits | | CFO | Strategy, financing, transactions | Varies | Executive pay, or a project fee | ## What is not included in fractional controller work? Tax planning, audits and reviews, business valuations, and raising money. Those belong with your CPA, your lender or a corporate finance adviser. We prepare the information they need and stay on the calls when it helps. ## What does a fractional controller cost in Abbotsford? Controller engagements usually sit in our Bespoke tier, $1,250 to $2,000 a month CAD, and are often combined with monthly bookkeeping in one fee. What moves the price is the number of entities, how much reporting lenders or partners expect, and how many days a month the work needs. We scope it after a 20-minute call and a look at your last few months of statements. ## When does a growing Abbotsford processor or manufacturer need a controller? Usually when margins start to surprise the owner. A food processor paying growers on settlement terms, holding cold-storage inventory and running seasonal shifts can show healthy sales and still run short of cash. A machine shop quoting fixed-price aerospace or industrial work needs to know, job by job, whether the last bid made money before it sends the next one. Signs it is time: - Year-end inventory or work-in-progress adjustments are large and unexpected - Your lender has started asking for monthly or quarterly reporting - You have opened a second company, location or production line - Nobody apart from you can explain last month's gross margin ## A good fit if - You run a processor, manufacturer, fleet or family group with several moving parts - A lender, partner or family member expects regular, reliable reporting - You want senior oversight without adding a full-time salary ## Probably not the right fit if - You need a CFO to raise money or negotiate a sale - Your books are simple enough that monthly bookkeeping already answers your questions - You want tax planning rather than reporting and controls --- # Industries ## Farms and Agriculture URL: https://abbotsfordbookkeeping.ca/industries/farms-and-agriculture Dairy, poultry, egg and berry farms with quota recorded properly and the lean months planned for. ## How we think about farms and agriculture A farm's books should follow the farm's year, not the calendar's. The City describes Abbotsford as having "the most productive farmland in Canada on a per hectare basis", and its farms produce almost one quarter of all farm gate sales in the province. Behind that sit two different patterns. A dairy or poultry operation has steady income, quota bought with borrowed money, and large feed bills. A berry grower on the Sumas Prairie spends from spring and is paid over a few weeks of summer. We set the books up around your pattern and close them every month. ## What makes the books different - **Quota is a capital asset, not an expense.** Since January 1, 2017, quota sits in Class 14.1 for capital cost allowance, and the CRA names milk and egg quotas as its farming examples. We record each purchase at cost, keep the quota loan in its own account, and file the transfer papers your CPA will want. - **Marketing boards shape the income side.** The City says roughly half the dairy, chickens, turkeys and eggs consumed in BC come from Abbotsford. Those sectors are supply-managed, under marketing boards supervised by the BC Farm Industry Review Board. When a statement nets deductions against a payment, we record the gross amount and each deduction separately. - **Most farm sales are zero-rated, but not all.** Milk, vegetables, fruit and most farm livestock are zero-rated for GST, and so is a sale of quota authorized by a marketing board for products such as dairy, chicken, turkey and eggs. Custom work done for another farm, such as tilling or harvesting, is taxable. We code each sale to its treatment so input tax credits are not missed. - **The PST farmer exemption is narrow.** The main test is owning or leasing land classified as farm under BC's Assessment Act. Even then, only specifically listed equipment and goods used solely for farming are exempt, and only when the supplier receives a Certificate of Exemption (FIN 458) or an unexpired BC Farmer Identity Card at or before the sale. We flag PST charged on exempt items, or missing from items that never were. ## What a monthly close looks like for you Last month is reconciled and closed by the 10th. For a dairy or poultry farm, that means the board or processor statement matched to the deposit, feed and veterinary bills posted to their month, and quota loan interest split from principal. For a berry farm, the spring closes show inputs going out with little coming in, and the summer closes show what the packer has paid and what is still owed. Each close ends with a short note comparing the month with the same month last year. Farmers may report income on the cash or accrual method. Your CPA decides which, and we keep payables and receivables current so either works. ## Tools we commonly use for farm and agriculture clients QuickBooks Online or Xero as the ledger, with a chart of accounts that has room for quota, livestock, crops and equipment loans. Dext to capture feed, fuel and parts receipts from a phone. Plooto to pay suppliers with your approval. Wagepoint for payroll, including seasonal crews. Herd, flock or field software stays in place; we tie its totals to the ledger each month. ## Partners we work with We work alongside CPAs who know farms. The CPA files the return and advises on quota, capital cost allowance and succession; we hand over reconciled books through [year-end preparation](/services/year-end-preparation). We also keep statements ready for agricultural lenders and credit unions that finance quota and equipment, and for lawyers handling quota transfers or farmland held in a separate company. If you have no CPA yet, we can suggest firms in the Fraser Valley that work with farms. ## A good fit if - You run a dairy, poultry, egg or berry farm in Abbotsford or elsewhere in the Fraser Valley - You hold quota, or plan to buy it, and want it recorded properly - You want the books as current in harvest as they are in January ## Agri-Food Processing URL: https://abbotsfordbookkeeping.ca/industries/agri-food-processing Packers and processors with grower accounts that reconcile and cold-storage inventory costed every month. ## How we think about agri-food processing A processor's books have to connect what came in from growers with what went out to buyers, months apart. In Abbotsford the supply is close at hand. Berries come off the Sumas and Matsqui prairies in a short summer window, and the City says roughly half the dairy, chickens, turkeys and eggs consumed in BC come from Abbotsford. So a local processor's year usually has a heavy intake season, a long stretch of selling from storage, and grower accounts that stay open well after delivery. We keep all three in view every month, so you know your margin before the season is sold through rather than after. ## What makes the books different - **Grower settlements.** When growers are paid in stages, an advance at delivery and a final price later, each grower needs an account that shows deliveries, advances and the balance owed. We record the liability as product is received and reconcile every grower account before settlement payments go out. - **Cold-storage inventory.** Product packed in summer may be sold the following spring. We value it each month with the costs that belong to it, such as raw product, packing labour, packaging and freezing, so gross margin is not overstated in August and understated in March. - **Seasonal staffing.** Headcount rises sharply during intake. We keep seasonal and permanent staff in separate pay groups, issue Records of Employment when the season ends, and watch total BC remuneration for the Employer Health Tax. Employers with $1,000,000 or less are exempt. Between $1,000,000.01 and $1,500,000 the tax is 5.85% of the amount over $1,000,000, and above $1,500,000 it is 1.95% of all BC remuneration. Associated employers share one exemption. - **Food sales and sales tax.** Basic groceries such as milk and vegetables are zero-rated for GST, and food for human consumption is exempt from BC PST, though soda beverages are not. You can usually still claim input tax credits on packaging, freight and equipment. Zero-rated sales also count toward the annual total that sets how often you file GST, which matters once sales pass $1,500,000. ## What a monthly close looks like for you Last month is closed by the 10th. Intake records are matched to grower accounts, sales are matched to shipments, and the inventory count or production report is tied to the ledger. Cold-storage stock is valued at cost. Payroll deductions are remitted by the 15th if you are a regular remitter, and we track BC remuneration against the Employer Health Tax thresholds as the year goes on. You get a short note with gross margin by product line, what is still owed to each grower, and what we need from you. In August the note is longer, but it still arrives by the 10th. ## Tools we commonly use for agri-food processing clients QuickBooks Online or Xero as the ledger, with classes or tracking categories for each product line. Dext to capture supplier bills, freight invoices and grower paperwork. Plooto to pay growers and suppliers in batches, with your approval on each run. Wagepoint for payroll, including seasonal crews. If you track lots and production in dedicated inventory or traceability software, we leave it in place and tie its totals to the ledger each month. ## Partners we work with We work alongside CPAs who know food processing and farm supply, along with commercial lenders that finance inventory and equipment, customs brokers for loads crossing at Abbotsford–Huntingdon, and lawyers who draft grower contracts. Your CPA handles the return and the tax advice. We keep the records that support it. When the business outgrows a monthly close and needs budgets, cash forecasts and margin reviews, our [fractional controller](/services/fractional-controller) service adds that layer. ## A good fit if - You pack, freeze, process or add value to farm products in Abbotsford or elsewhere in the Fraser Valley - You pay growers through settlements and want every account to reconcile - Your staff numbers and inventory rise and fall with the harvest ## Trucking and Logistics URL: https://abbotsfordbookkeeping.ca/industries/trucking-and-logistics Owner-operators and small fleets with profit by truck and fuel and distance records kept quarter by quarter. ## How we think about trucking and logistics A carrier's books should answer one question every month: which trucks made money. Abbotsford sits on the Highway 1 corridor, with the Abbotsford–Huntingdon crossing to Sumas, Washington on its southern edge. A local carrier may run Lower Mainland, Interior and cross-border loads in the same week. Fuel bought in several provinces and states, broker settlements and equipment payments all land in one bank account. We sort them by truck and trip, so each unit's profit is visible. Our work is the bookkeeping and the records. In BC, IFTA is administered by the BC Ministry of Finance. Questions about licensing or filing go to the Ministry and to your CPA. ## What makes the books different - **Profit per truck, not just per company.** Each tractor gets its own class or tracking category, so revenue, fuel, repairs, insurance and financing are reported unit by unit. A truck that looks fine inside a fleet total often shows its problem here. - **Fuel and distance records that hold up.** Under IFTA, a carrier files one fuel tax return each quarter with its base jurisdiction. For BC-based carriers, returns are due April 30, July 31, October 31 and January 31, a return is required even in a quarter with no travel, and records must be kept for four years. We match fuel receipts to card statements and trip distances each month. Fuel bought on the Sumas side stays in US dollars with the exchange rate recorded. - **Trucks go into the right capital cost class.** Class 16 (40%) covers a truck or tractor designed for hauling freight, acquired after December 6, 1991, used primarily in a business that includes hauling freight, and with a gross vehicle weight rating over 11,788 kg. Other automotive equipment generally falls in Class 10 (30%). We keep each unit's rating and purchase papers so your CPA can confirm the class. - **Owner-operators and fleets need different setups.** An owner-operator leased onto a carrier needs each settlement broken into gross pay, fuel advances and chargebacks. A small fleet running out of Abbotsford needs driver payroll, cost by unit and equipment loans tracked by truck. A sole proprietor files a personal return by June 15 but owes any balance by April 30, so we close the year in time for both. ## What a monthly close looks like for you Last month is closed by the 10th. Bank accounts, fuel cards, loans and any factoring account are reconciled, settlements are matched to loads, and fuel and distance are summarized by jurisdiction toward the quarter. Driver payroll deductions are remitted by the 15th if you are a regular remitter. You get profit by truck, cost per kilometre, and a short note on what moved and what we need from you. At quarter-end, the fuel and distance totals are ready for whoever files the IFTA return. ## Tools we commonly use for trucking and logistics clients QuickBooks Online or Xero as the ledger, with a class or tracking category for every unit. Dext to capture fuel receipts and repair invoices photographed in the cab. Plooto to pay suppliers and contracted drivers with your approval. Wagepoint for driver payroll. Fuel card statements and trip reports from electronic logging or GPS systems feed the distance records, and we reconcile them to the ledger rather than replace them. ## Partners we work with We work alongside CPAs who know trucking, equipment lenders and leasing companies, commercial insurance brokers, and customs brokers for cross-border loads. The CPA files the returns and advises on capital cost allowance and structure. We keep the records that support both. If a busy hauling season has left the books months behind, [catch-up bookkeeping](/services/catch-up) brings them current before the next quarter is due. ## A good fit if - You drive your own truck or run a small fleet out of Abbotsford or elsewhere in the Fraser Valley - You haul along Highway 1 or across the border and need fuel records by jurisdiction - You want profit by truck each month, not once a year ## Aerospace and Manufacturing Suppliers URL: https://abbotsfordbookkeeping.ca/industries/aerospace-and-manufacturing Machine shops, fabricators and maintenance suppliers with job costs, work in progress and export sales kept current. ## How we think about aerospace and manufacturing suppliers A supplier's books are only as useful as its job costs. Shops in Abbotsford price work job by job, often against a fixed quote, and the next bid depends on knowing what the last job really cost. Abbotsford International Airport has an established aerospace community, and the machine shops, fabricators and maintenance suppliers around it need the same things from their books: costs tied to jobs, work in progress counted honestly, and sales to customers outside Canada recorded the right way. We keep the ledger built around your job numbers, so the monthly statements and the shop floor describe the same work. ## What makes the books different - **Job costing.** Every labour hour, material purchase and outside process, such as heat treating, plating or inspection, is coded to a job. At each close, every open job shows quoted cost against actual cost, so you can see which work made money and which did not. - **Work in progress.** A long job can run for months. We post work in progress at month-end, using a method agreed with your CPA, so revenue and cost land in the same period and a large shipment in March does not make February look like a loss. - **Export sales and GST.** Goods you ship outside Canada, or hand to a common carrier for export, are generally zero-rated. When a business buyer takes delivery here instead, zero-rating needs three things: the goods are not excisable, the buyer exports them as soon as is reasonable without using or processing them in Canada first, and you keep satisfactory proof of export. Certain services to non-residents can also be zero-rated. For shipments that cross at Abbotsford–Huntingdon, we keep the bill of lading and export papers with each invoice, and input tax credits on your inputs still apply. - **US-dollar customers and suppliers.** With the border on the city's southern edge, some shops quote or buy in US dollars. We keep US-dollar bank accounts and receivables in their own currency and record exchange gains and losses each month, so margins on a cross-border job are not distorted by the rate. ## What a monthly close looks like for you A monthly close for a shop is a job cost report you can bid from, delivered by the 10th. Shop labour hours are reconciled to payroll, supplier bills are coded to jobs, the work-in-progress schedule is updated, and export invoices are checked for proof of export. You get gross margin by job and by customer, a list of jobs running over their quote, and a short note on what we need from you. That matters most when you bid. A quote built on last month's actual costs, rather than last year's estimates, is more likely to win work you can afford to do. ## Tools we commonly use for aerospace and manufacturing clients QuickBooks Online or Xero as the ledger, with projects, classes or tracking categories for each job. Dext to capture supplier bills and freight invoices. Plooto to pay vendors with your approval on each run. Wagepoint for payroll, with hours coded to jobs where your time system allows it. If you quote and schedule in a shop management or ERP system, we leave it in place and tie its job totals to the ledger each month. ## Partners we work with We work alongside CPAs who know manufacturers and exporters, customs brokers for cross-border shipments, commercial lenders that finance machinery, and lawyers who review supply contracts. Your CPA handles the return, the work-in-progress method and the tax advice. We keep the records behind all three. When the shop needs budgets, cash forecasts and a regular review of bid margins, our [fractional controller](/services/fractional-controller) service adds that layer. ## A good fit if - You run a machine shop, fabrication or maintenance supply business in Abbotsford or elsewhere in the Fraser Valley - You quote fixed-price work and want actual costs by job every month - You ship to customers outside Canada and want export sales recorded properly ## Construction and Trades URL: https://abbotsfordbookkeeping.ca/industries/construction-and-trades Every job costed on its own, holdbacks followed to their release, and T5018 totals kept current all year. ## How we think about construction and trades Construction books work when each job is treated as its own small business. A builder might have three houses in Auguston at different stages, and an excavator might run a barn pad on Sumas Prairie and a subdivision lot in the same week. The bank balance says nothing about which is making money, so we code every cost to a job as it arrives. Progress draws, holdbacks and subcontractor payments each get their own place on the balance sheet until they settle. ## What makes the books different - **Job costing for the work the Valley offers.** Residential builds in growing areas such as Auguston and east Abbotsford sit beside agricultural work: barns, drainage, footings and site preparation on working farms. Each job is costed separately, so a farm contract and a house never share one margin. - **Holdbacks tracked by contract.** Under the BC Builders Lien Act, the person primarily liable on a contract or subcontract keeps a holdback of 10% of the greater of the value of work and material provided and the payments made. Where a certificate of completion is issued, the holdback period ends 55 days after it is issued. We keep holdbacks payable and receivable in separate accounts and list each one with its expected release date. - **T5018 totals kept all year.** If more than 50% of your business income comes from construction and you paid a Canadian-resident subcontractor more than $500 in the year, not counting GST, a T5018 return applies. It is due six months after the end of the reporting period you choose, calendar year or fiscal year, and the slips do not have to be given to subcontractors. We keep each sub's running total current. - **Equipment, aggregates and wet months.** Excavation and gravel work is equipment-heavy, so each machine's loan or lease has its own account and interest posts apart from principal. Fill and aggregate bought for a job are costed to that job. Site work slows in the Fraser Valley's wet winters, and the books show that dip early enough to plan for it. ## What a monthly close looks like for you By the 10th of each month, every bank, card and equipment-loan account is reconciled for the month before. Supplier bills and subcontractor invoices are coded to jobs, progress billings are matched to the draws received, and holdbacks move to their own accounts. You receive a profit and loss, a balance sheet, a job report showing cost to date against the estimate on each open job, and a holdback schedule. Anything out of place, such as a fuel charge with no job, comes back as a short question in the same note. Because winter and summer differ so much, we compare each month with the same month last year. ## Tools we commonly use for construction and trades clients QuickBooks Online or Xero as the ledger, with project tracking turned on so costs land on a job when they are entered. Dext to capture supplier bills and receipts from the truck. Plooto to pay subcontractors and suppliers once you approve them. Wagepoint for crew payroll. If you estimate or schedule in a construction management program, it stays your working tool, and we tie its job totals back to the ledger each month. ## Partners we work with Your CPA prepares the return and advises on structure. Construction and corporate lawyers come in when a lien, contract or dispute question arises. Lenders and equipment financiers want current statements before a new line or a new machine. At the end of the year, [year-end preparation](/services/year-end-preparation) hands your accountant a job schedule, a holdback list and T5018 totals in one package. ## A good fit if - You build, excavate or run a trade in Abbotsford or nearby, with several jobs open at once - You want to know what each job made before the next estimate goes out - You pay subcontractors and want holdbacks and T5018 totals handled monthly, not found at year-end ## Real Estate Investors URL: https://abbotsfordbookkeeping.ca/industries/real-estate-investors Rentals, farmland held in its own company and HoldCo books, reconciled property by property every month. ## How we think about real estate investors A rental portfolio is several small businesses that happen to share an owner. Each property has its own rent, mortgage, property tax, insurance and repairs, and the owner needs to see each one separately before the totals mean anything. We set up the books so every property is its own class or tracking category, and every company that holds property has its own file. In Abbotsford the mix is often wide. It might be a few suites or townhouses rented near the University of the Fraser Valley's Abbotsford campus, a commercial unit or apartment in Historic Downtown, and a parcel of farmland held in one company while the farm itself runs in another. ## What makes the books different - **Property-by-property reconciliation.** Rent, damage deposits, mortgage payments and repairs are matched to the right unit. A house near UFV with several suites shows its own net income, and a vacancy or a late payment shows up in the month it happens, not at year-end. - **Farmland held apart from the farm.** When land on Matsqui Prairie or Sumas Prairie sits in one company and is farmed by another, there is usually a rent or land-use charge between them. We keep both sets of books and make sure the charge in one equals the income in the other. Whether that structure suits you, and how the rent is treated for tax, is for your CPA. - **HoldCo and OpCo books that agree.** Dividends, management fees and loans moving between a holding company and an operating company are recorded on both sides in the same close. A running intercompany schedule shows every balance and should net to zero. - **Mortgages and prepaid costs split correctly.** Each mortgage payment is split into interest and principal from the lender's statement, and renewals and refinancing are recorded when they happen. City of Abbotsford property tax, insurance and strata fees are spread over the months they cover. ## What a monthly close looks like for you By the 10th, each bank account, credit card and mortgage is reconciled for the month before. Rent received is matched to the rent roll, tenant deposits are held as liabilities, and repairs are coded to the property they belong to. Larger jobs are flagged so your accountant can decide whether they are repairs or improvements. You receive a statement for each property, a combined view of the portfolio, and an intercompany loan schedule. If a property manager runs the units, we reconcile their monthly owner statement to the bank deposit rather than re-entering every line. Whether GST applies to a particular rent, or to a new build, is a question for your CPA. We keep the records they need to answer it. ## Tools we commonly use for real estate investor clients QuickBooks Online or Xero as the ledger, with a class, location or tracking category for each property. Dext to capture repair invoices, insurance renewals and property tax notices. Plooto for paying contractors and strata fees on approval. Where a property manager sends owner statements, those become the source document for that building. Wagepoint only if the portfolio has its own staff, such as a resident caretaker. ## Partners we work with CPAs prepare the rental schedules and corporate returns and advise on structure. Real estate and corporate lawyers handle purchases, transfers between companies and reorganisations. Mortgage brokers and lenders ask for current statements at renewal or refinance, and current statements from [monthly bookkeeping](/services/monthly-bookkeeping) are far easier to hand over than a year-old file. Property managers run the units day to day, and we work from their reports. ## A good fit if - You own several rental properties in Abbotsford or nearby, personally or through one or more companies - You hold farmland in a company separate from the farm, or plan to - You want each property's numbers, and the loans between your companies, current every month ## Professional and Medical Practices URL: https://abbotsfordbookkeeping.ca/industries/professional-and-medical-practices Clinics, dental offices, physio and professional firms. Deposits matched to billings, steady payroll, quiet year-ends. ## How we think about professional and medical practices A practice's books should be quiet. Income arrives from several directions: patients and clients paying directly, insurers and benefit plans paying in batches, and for physicians, the provincial medical plan. Our job is to match each deposit to what your practice management or billing system says was earned, keep payroll steady, and give your accountant a file with no loose ends. Abbotsford is a regional health care centre. Abbotsford Regional Hospital and Cancer Centre on Marshall Road is, in Fraser Health's words, the largest health care facility in the Fraser Valley, and the clinics, dental offices and physiotherapy practices nearby see patients from well beyond the city. Professional firms in Historic Downtown and along South Fraser Way serve a similar spread of the Valley. ## What makes the books different - **Deposits matched to billings.** Payments from patients, insurers and benefit plans arrive on different schedules, often net of fees. We reconcile each deposit to the month-end reports from your practice management or billing system, so unpaid claims and write-offs are visible every month. - **Associates, contractors and staff kept apart.** Many practices mix employees with associates or contractors paid on a fee split. We record each arrangement as the agreement sets it out and run employee payroll separately. Whether someone is an employee or a contractor is a question for your CPA or lawyer. - **Incorporated professionals.** A professional corporation means two sets of records that must agree: the corporation's books and what the professional draws as salary, dividends or loans. We keep the shareholder loan account current every month. Whether to incorporate, and how to pay yourself, sits with your CPA. - **More than one location.** A practice with a second site in Mission or Chilliwack, or hours at another clinic, gets each location tracked on its own, so rent, staff and supplies are charged where they belong and each site's results can be read separately. ## What a monthly close looks like for you By the 10th, every bank account, card and merchant account is reconciled for the month before. Your practice manager sends the billing system's month-end summary, and we match it to deposits, post receivables for claims still outstanding, and code supplier, lab and equipment-lease bills. You receive a profit and loss by location and, where it helps, by provider, plus a balance sheet and a short note. The note covers what changed, any claims that look stuck, and what we need from you. Payroll remittances and the GST position are checked inside the same close. ## Tools we commonly use for professional and medical practice clients QuickBooks Online or Xero as the ledger. Your practice management or billing system stays the record of appointments, claims and invoices, and we work from its reports rather than replacing it. Dext to capture supplier bills and receipts. Plooto to pay suppliers and labs on approval. Wagepoint for staff payroll. ## Partners we work with CPAs who work with incorporated professionals prepare the returns and advise on structure and compensation. Corporate lawyers handle professional corporation set-up, associate agreements, and buying or selling a practice. Banks and lenders with professional lending teams ask for current statements when you finance equipment or a practice purchase. For front-desk and associate pay, [payroll management](/services/payroll-management) runs on the same calendar as the books. ## A good fit if - You run a clinic, dental office, physiotherapy practice or professional firm in Abbotsford or nearby - You are incorporated, or about to be, and want the corporate and personal sides kept clearly apart - You want month-end to be a report rather than a project, and year-end to be uneventful ## Family Enterprises and Holdings URL: https://abbotsfordbookkeeping.ca/industries/family-enterprises Multi-generation family businesses and holding companies. Every entity closed monthly, and one consolidated view. ## How we think about family enterprises A family enterprise is usually several companies that grew one decision at a time. A farm on Matsqui Prairie might start as one company. Later the land moves into a holding company, a second generation starts a trucking or processing business, and a rental or two is bought with surplus cash. Each step makes sense on its own. Together they create loans, management fees and shared costs that have to be kept straight every month, or they become very hard to untangle at year-end or when the next generation steps in. We close every entity on the same schedule, reconcile what each owes the others, and produce one view of the group that the family can read together. ## What makes the books different - **Intercompany loans that agree.** When the farm pays the holding company's property tax, or the trucking company hauls for the farm, both sides are recorded in the same month. A schedule shows every balance between entities. It should net to zero, and when it does not, we find out why before the close is finished. - **Shareholder loans for each family member.** Parents, children and in-laws may draw from or lend to different companies. Each person's shareholder loan account is reconciled monthly, so balances are known rather than estimated. The tax rules on those balances belong with your CPA. - **Consolidated reporting through the seasons.** A combined profit and loss and balance sheet for the group, with intercompany amounts removed, sits beside each entity's own statements. Farm income that arrives with harvest or the flock cycle shows next to steadier rent or hauling income, so the family sees the group's real cash position in March as well as in September. - **Employer Health Tax across the group.** BC employers with $1,000,000 or less in BC remuneration are exempt from the Employer Health Tax, and associated employers share one exemption. We total BC payroll across the companies each month so the group can see where it stands. Whether your companies are associated is for your CPA to confirm. ## What a monthly close looks like for you By the 10th, every entity's bank, card and loan accounts are reconciled for the month before. Intercompany entries are matched on both sides, shareholder loan statements are updated for each family member, and the consolidated summary is prepared. You receive each company's statements, the group view, the intercompany and shareholder loan schedules, and a short note on what moved and what we need. One person in the family can be the main contact, while whoever handles each company's paperwork works with us directly. ## Tools we commonly use for family enterprise clients QuickBooks Online or Xero, with one file per entity, and a consolidation workbook your accountant can open. Dext to capture bills for each company. Plooto with approval rules, so the right family member signs off on each company's payments. Wagepoint for payroll in each company that employs staff. Herd, flock or crop software on the farm stays as it is, and we tie its totals back to the ledger. ## Partners we work with CPAs prepare the group's returns and lead tax, succession and estate planning. Estate and corporate lawyers draft wills, shareholder agreements and reorganisations. Lenders, including agricultural lenders, review the group when credit is renewed. Planning itself sits with those advisers. What we provide is the record they start from: supported balances, reconciled loan accounts, and a clear history of which company owns what. When a group needs someone watching cash and reporting across every entity, [fractional controller](/services/fractional-controller) work adds that layer. ## A good fit if - Your family owns two or more related companies in or around Abbotsford, such as a farm, a holding company and an operating business - Money moves between those companies, or between them and family members, most months - You want records that will hold up when the next generation, a lender or a buyer looks at them --- # Contact URL: https://abbotsfordbookkeeping.ca/contact Phone: (778) 769-0453 Email: admin@abbotsfordbookkeeping.ca Hours: Monday to Friday, 9:00 to 17:00 PT Most engagements start with a 20-minute call.